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                      Admissions Criteria

                                          2017 - 2018

 

 

Botwell House Primary School is a Catholic Foundation intended for the education of Catholic children where we aim to provide a Catholic education for all our pupils.

 

At a Catholic school, Catholic doctrine and practice permeate every aspect of the school’s activity.  It is essential that the Catholic character of the school’s education is fully supported by all families in the school.  All applicants are therefore expected to give their full, unreserved and positive support for the aims and ethos of the school.

 

To apply for a place at this school, Parents must complete the Common Application Form from the LA where you live. The school’s Supplementary Information Form should also be completed and returned to the school together with a baptismal certificate.  Applicants wishing to claim priority will be required to provide a current “Certificate of Catholic Practice” and should ask for the appropriate form.   The Certificate of Catholic Practice is available from your parish priest or on the Diocese of Westminster website at www.rcdow.org.uk  (NB current Certificate of Catholic Practice means dated within one year of admission)

 

If you do not apply to BOTH the LA and the school as described above and return the forms by the closing date, the governing body will be unable to consider your application fully.

 

The Governing Body intends to admit up to the school’s published admission number of 90 pupils into the Reception class year.  Pupils whose 5th birthday falls between 1st September 2017 and 31st August 2018 inclusive are invited to apply for entry for September 2017.  Admission to the school is the direct responsibility of the Governing Body whose admission panel meets in the spring term to consider the applications.

 

Please note that admission to the Nursery DOES NOT automatically guarantee a place in reception.

 

THIS INFORMATION WILL BE AVAILABLE TO DOWNLOAD FROM THE SCHOOL WEBSITE FOR LARGER FONT

 

Over Subscription Criteria

 

Where more than 90 applications have been received by the published deadline, places will be offered according to the following criteria which are listed in order of priority:

 

  1. Catholic looked-after children and previously “ looked after” children, who have been adopted or made subject to child arrangements orders or special guardianship orders.

  2. Baptised practising Catholic children who will have a sibling attending Botwell House School at the time of admission.

  3. Baptised practising Catholics resident in the parish of the Immaculate Heart of Mary*.

  4. Other baptised practising Catholics.

  5. Other baptised Catholics.

  6. Other “looked-after” children and previously “looked after” children, who have been adopted or made subject to child arrangements orders or special guardianship orders.

  7. Christians of other denominations whose application is supported either by a certificate of baptism or by a letter from their Minister of Religion.

  8. Children of other faiths whose application is supported by a letter from their religious leader.

  9. Any other children.

 

The governors will give top priority to an application within a category where compelling professional evidence is provided at the time of an application of an exceptional social, medical or pastoral need of the child that can only be met at this school.  Evidence must be provided at the time of application, from a doctor, priest or social worker.

 

When the last offer is made to a child of a multiple birth i.e. twin, triplet etc., the remaining child(ren) will also be offered a place, even though it will mean exceeding the published admission number.

 

Where the offer of places to all the applicants in any of the categories listed above would lead to oversubscription the governors will implement the following provisions:

 

  1. The attendance of a brother or sister at the school at the time of enrolment will increase the priority of an application within each category.  This includes half and step brothers and sisters.

  2. Tie Break

When the offer of places to all applicants in any of the sub-categories listed above would still lead to over subscription, the places up to the admission number will be offered to those living nearest to the school. (For information on how this is measured, please see NOTES)

 

Application Procedures and Timetable

 

Parents applying for a place in reception must submit the LA Common Application Form (CAF) from your local authority either online or on paper and return it to them by the 13th January 2017.  You should also complete the School’s Supplementary Information Form (SIF). Whilst this is not compulsory, the information on the SIF enables the governing body to assess your application fully against the school’s criteria in the event of oversubscription. Please return the SIF (in person or by post) to the school, together with all other relevant paperwork required for your application. If you do not complete both forms described above and return them by 15th January 2017, the Governing body will be unable to consider your application against the oversubscription criteria and your child will be ranked under the lowest criterion. It is very unlikely that your child will be offered a place if a SIF is not supplied.

Parents will be advised of the outcome of their application by their Local Authority on 18th April 2017.  Unsuccessful applicants will be given reasons related to the over-subscription criteria listed above and advised of their right of appeal to an independent appeal panel.

 

Change of Details

 

If any of the details on either of your forms changes between the date of application and the receipt of the letter of offer or refusal, you must inform the school and the local authority immediately. If misleading information is given or allowed to remain on either of your forms, the Governing Body reserves the right to withdraw the place, even if the child has already started school.

 

Deferred Entry

 

Applicants may defer entry to school until statutory school age i.e. the first day of the term following the child’s fifth birthday.  Application is made in the usual way and then the deferment is requested.  The place will then be held until the first day of the spring or summer term.  Applicants may also request that their child attend part-time until compulsory school age is reached. Entry may not be deferred beyond statutory school age or beyond the year of application, therefore applicants whose children have birthdays in the summer term may only defer until the 1st April 2018.

 

Summer Born Children 

 

If a parent wishes his/her summer born child, i.e. a child born between 1st April - 31st August 2012 to be admitted to Reception at 5 years of age, they should make the school aware of this in writing to the Chair of Governors at the time of application.  Parents must then submit an application in the normal way.  This application will be treated in the same way as all other applications and there is no guarantee that an offer will be made.

 

Children Educated Outside their Chronological Age Group

 

Parents may request that their child be educated out of his/her chronological age group.  Such requests must be made in writing to the Chair of Governors during the autumn term in the year of application. Governors will consider each request on its own merits and permission will only be given in exceptional circumstances.  When the application is made, it will be ranked with all the other applications and no further exceptions will be given.  A statutory right of appeal will be given upon refusal if no place has been offered in any school.

 

Waiting Lists

 

In addition to their right of appeal, unsuccessful candidates will be offered the opportunity to be placed on a waiting list.  This waiting list will be maintained in order of the over-subscription criteria set out above and not in the order in which applications are received or added to the list.  Names are normally removed from the list at the end of the academic year.

 

Pupils with an Education, Health and Care Plan (EHC)

 

The admission of pupils with an Education, Health and Care Plan (EHC) is dealt with by a completely separate procedure.  Details of this separate procedure are set out in the SEND Code of Practice. Children with this school named in their EHC plan will be admitted.

 

Fair Access Protocols

 

The School is committed to taking its fair share of children who are vulnerable and/or hard to place, as set out in locally agreed protocols.  Accordingly, outside the normal admission round the governing body is empowered to give absolute priority to a child where admission is requested under any local protocol that has been agreed by both the Diocese and the governing body for the current school year.  The governing body has this power even when admitting the child would mean exceeding the published admission number.

 

In-Year Admissions

 

Applications for In-Year admissions are made directly to the school.  If a place is available and there is no waiting list then the school will communicate the governors’ offer of a place to the family.  If more applications are received than there are places available then applications will be ranked by the governing body in accordance with the oversubscription criteria.  If a place cannot be offered at this time, then you may ask us for the reasons and you will be informed of your right of appeal.  You will be offered the opportunity of being placed on a waiting list.  This waiting list will be maintained by the governing body in the order of the oversubscription criteria and not in the order in which the applications are received.  Names are removed from the list at the end of each academic year.  When a place becomes available the governing body will decide who is at the top of the list so an offer can be made.

 

RIGHT OF APPEAL

 

If you are unsuccessful you may ask us for the reason for the refusal of a place.  These reasons will be related to the oversubscription criteria listed in the policy and you will have the right of appeal to an independent panel.  You will have a minimum of 20 school days from the date of offer of a school place in which to lodge an appeal. Should you wish to appeal please contact the school as soon as possible for an appeal form on which you must list your reasons for making an appeal.

 

NOTES (these notes form part of the over-subscription criteria)

 

  • ‘Looked after child’ has the same meaning as in section 22 of the Children Act 1989, and means any child in the care of a local authority or provided with accommodation by them (e.g. children with foster parents).

  • ‘Child Arrangement Order’. A child arrangement order is an order under the terms of the Children Act 1989 s. 8 which defines it as an order settling the arrangements to be made as to the person with whom the child is to live with. Children “looked after” immediately before the order is made qualify in this category.

  • ‘Special Guardianship’.  A special guardianship order is an order under the terms of the Children Act 1989 s.14A which defines it as an order appointing one or more individuals to be a child’s special guardian(s).  A child “looked after” immediately before the order is made qualifies in this category.

  • ‘Adopted’ means a child who has ceased to be looked after having been adopted and whose parents can give proof of this status.

  • ‘Catholic’ means a member of a Church in full communion with the See of Rome.  This includes the Eastern Catholic Churches.  This will normally be evidenced by a certificate of baptism in a Catholic Church or a certificate of reception into the full communion with the Catholic Church.

  • ‘Practising Catholic’ means a Catholic child from a practising Catholic family where this practice is verified by a Certificate of Catholic Practice from a Catholic priest in the standard format laid down by the diocese. Family includes the Catholic or Catholics who have legal responsibility for the child.

  •  ‘Regular’ Mass attendance is defined by the teaching of the Catholic Church as weekly attendance on a Sunday (or Saturday evening) and holy days of obligation.

  • ‘Christian’ for the purposes of this policy means a member of one of the Churches affiliated to ‘Churches Together in Britain and Ireland’.

  • To demonstrate an exceptional social, medical or pastoral need of the child which can only be met at this school, the governing body will require and must receive a written supporting statement as evidence from an appropriate professional, such as a social worker, doctor or priest.

  • ‘Parent’ means the adult or adults with legal responsibility for the child.

  • ‘Sibling’ means brother or sister, adopted brother or sister, half brother or sister, step brother or sister. A sibling relationship does not apply when the older child(ren) will leave before the younger one starts.

  • ‘Home address’ is where the child is deemed to be resident at a particular address when he/she resides there for more than 50% of the school week.

  • Distance will be measured in a straight line from the point set by Ordnance Survey from the front door of the child’s home and in the case of flats from the front door of the flat within the building to the front gate at Botwell House Catholic Primary School, using the shortest distance from the Local Authority’s computerised measuring system, with those living closer to the school receiving the higher priority.  Where two or more applicants live equidistant from the school the place will be offered using random allocation i.e. lottery.  This will take place in the presence of an independent witness.

  • *Contact the parish office or go to www.rcdow.org.uk/hayes/ for details of parish boundary.

 

When applying for a place at this school, Parents must complete the Common Application Form from the Local Authority where you live. 

 

Applicants wishing to claim priority will be required to provide a current “Certificate of Catholic Practice” which can be obtained from the priest in the parish in which the family normally worships.  The Certificate of Catholic Practice is also available on the Diocese of Westminster website at www.rcdow.org.uk 

(NB current Certificate of Catholic Practice means dated within one year of admission)

 

It is the parent’s duty to ensure that the Certificate of Catholic Practice is submitted to the school office in good time with our Supplementary Information Form and all other relevant paperwork required for the application.

APPEALS

If it has not been possible to offer your child a place at our school, you have the right, by law, to appeal to an independent appeal panel.

The deadline for submitting Reception appeals documentation is Wednesday 17th May 2017.  

In-Year Appeals can be submitted once in any academic year.

For further information please contact the school or go to http://www.hillingdon.gov.uk/article/21306/Admission-appeals


  • A: Botwell House Catholic Primary School,
  • Botwell Lane, Hayes, UB3 2AB
  • T: 02085732229
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