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Admissions

We will be having a Reception 2018 Tour visit of the school on the following dates at 4:00pm

Wednesday 22nd November 2017 OR Thursday 23rd November 2017

Please confirm your day via the school office on 0208 573 2229

 

ARCHDIOCESE OF WESTMINSTER

Botwell House Catholic Primary School
Admissions Policy
2018 - 2019


“LOVE ONE ANOTHER AS I HAVE LOVED YOU”


Botwell House Primary School is a Catholic School intended for the education of Catholic children where we aim to provide a
Catholic education for all our pupils.
At a Catholic school, Catholic doctrine and practice permeate every aspect of the school’s activity. It is essential that the
Catholic character of the school’s education be fully supported by all families in the school. All applicants are therefore expected to give their full, unreserved and positive support for the aims and ethos of the school.
To apply for a place at this school, Parents must complete the Common Application Form from the Local Authority where you
live. The school’s Supplementary Information Form should also be completed by those applying under criteria 2 - 6 and 8 - 10
and returned to the school together with a baptismal certificate Applicants wishing to claim priority will be required to provide a current “Certificate of Catholic Practice” which can be obtained from the priest in the parish in which the family normally worships.

The Certificate of Catholic Practice is also available on the Diocese of Westminster website at www.rcdow.org.uk
(NB current Certificate of Catholic Practice means dated within one year of admission)


If you do not apply to BOTH the Local Authority and the school as described above and return the forms by the closing
date, the Governing Body will be unable to consider your application fully.


The Governing Body intends to admit up to the school’s published admission number of 90 pupils into the Reception class year.


Pupils whose 5th birthday falls between 1st September 2018 and 31st August 2019 inclusive are invited to apply for entry for
September 2018. Admission to the school is the direct responsibility of the Governing Body whose admission panel meets in
the spring term to consider the applications.


Please note that admission to the Nursery DOES NOT automatically guarantee a place in reception.
THIS INFORMATION WILL BE AVAILABLE TO DOWNLOAD FROM THE SCHOOL WEBSITE
IN A LARGER FONT
www.botwellhouseschool.co.uk

 

Oversubscription Criteria
Where more than 90 applications have been received by the published deadline, places will be offered according to the following criteria which are listed in order of priority:
1. Catholic looked-after children and previously “ looked after” children, who have been adopted or made subject to child
arrangements orders or special guardianship orders.
2. Baptised Catholic children with a Certificate of Catholic Practice who will have a sibling attending Botwell House School
at the time of admission.
3. Baptised Catholics with a Certificate of Catholic practice resident in the parish of the Immaculate Heart of Mary. A map
of the parish is supplied with this policy.
4. Baptised Catholic children with a Certificate of Catholic Practice who have a parent who is a member of staff at Botwell
House School and has been employed at the school for at least 2 years at the time of application.
5. Other baptised Catholics with a Certificate of Catholic Practice.
6. Other baptised Catholics.
7. Other “looked-after” children and previously “looked after” children, who have been adopted or made subject to child
arrangements orders or special guardianship orders.
8. Children of other faiths who have a parent who is a member of staff at Botwell House School and has been employed at
the school for at least 2 years at the time of application.
9. Christians of other denominations whose application is supported either by a certificate of baptism or by a letter from
their Minister of Religion confirming membership of the faith community.
10. Children of other faiths whose application is supported by a letter from their religious leader confirming membership of
the faith community.
11. Any other children.


The governors will give top priority to an application within a category where compelling professional evidence is provided at
the time of an application of an exceptional social, medical or pastoral need of the child that can only be met at this school.
Evidence must be provided at the time of application, from a doctor, priest or social worker.
When the last offer is made to a child of a multiple birth i.e. twin, triplet etc., the remaining child(ren) will also be offered a
place, even though it will mean exceeding the published admission number.

 

Where the offer of places to all the applicants in any of the categories listed above would lead to oversubscription
the governors will implement the following provisions:


a) The attendance of a brother or sister at the school at the time of enrolment will increase the priority of an application
within each category. This includes half and step brothers and sisters.
b) Tie Break


When the offer of places to all applicants in any of the sub-categories listed above would still lead to oversubscription,
the places up to the admission number will be offered to those living nearest to the school.
(For information on how this is measured, please see NOTES)

 

APPLICATION PROCEDURES AND TIMETABLE
Parents applying for a place in the Reception classes must submit the Local Authority Common Application Form (CAF) from
your local authority either online or on paper and return it to them by the 15th January 2018. You should also complete the
School’s Supplementary Information Form (SIF). Whilst this is not compulsory, the information on the SIF enables the
Governing Body to assess your application fully against the school’s criteria in the event of oversubscription. Please return the SIF (in person or by post) to the school, together with all other relevant paperwork required for your application. If you do not complete both forms described above and return them by 15th January 2018, the Governing Body will be unable to consider your application against the oversubscription criteria and your child will be ranked under the lowest criterion. It is very unlikely that your child will be offered a place if a SIF is not supplied.
Parents will be advised of the outcome of their application by their Local Authority on 16th April 2018. Unsuccessful applicants will be given reasons related to the over-subscription criteria listed above and advised of their right of appeal to an independent appeal panel.


CERTIFICATE OF CATHOLIC PRACTICE
Applicants applying under criteria 2 -5 must submit a Certificate of Catholic Practice by the closing date. The Certificate is
available from your parish or from the diocesan website. It is the parent’s duty to ensure that the Certificate of Catholic Practice is submitted to the school in good time.


CHANGE OF DETAILS
If any of the details on either of your forms changes between the date of application and the receipt of the letter of offer or
refusal, you must inform the school and the local authority immediately. If misleading information is given or allowed to remain on either of your forms, the Governing Body reserves the right to withdraw the place, even if the child has already started school.

 

DEFERRED ENTRY
Applicants may defer entry to school until statutory school age i.e. the first day of the term following the child’s fifth birthday.
Application is made in the usual way and then the deferment is requested. The place will then be held until the first day of the spring or summer term. Applicants may also choose for their child to attend part-time until compulsory school age is reached.
Entry may not be deferred beyond statutory school age or beyond the year of application, therefore applicants whose children have birthdays in the summer term may only defer until the 1st April 2019.


SUMMER BORN CHILDREN
If a parent wishes his/her summer born child, i.e. a child born between 1st April - 31st August to be admitted to Reception at 5 years of age, they should make the school aware of this in writing to the Chair of Governors at the time of application. Parents must then submit an application in the normal way for the year in which they wish their child to start school. This application will be treated in the same way as all other applications and there is no guarantee that an offer will be made.


CHILDREN EDUCATED OUTSIDE THEIR CHRONOLOGICAL AGE GROUP
Parents may request that their child be educated out of his/her chronological age group. Such requests must be made in writing to the Chair of Governors during the autumn term in the year of application. Governors will consider each request on its own merits and permission will only be given in exceptional circumstances. When the application is made, it will be ranked with all the other applications and no further exceptions will be given. A statutory right of appeal will be given upon refusal if no place has been offered in any school year.


WAITING LISTS
In addition to their right of appeal, unsuccessful candidates will be offered the opportunity to be placed on a waiting list. This
waiting list will be maintained in order of the over-subscription criteria set out above and not in the order in which applications are received or added to the list. Names are normally removed from the list at the end of the academic year.


PUPILS WITH AN EDUCATION, HEALTH AND CARE PLAN (EHC)
The admission of pupils with an Education, Health and Care Plan (EHC) is dealt with by a completely separate procedure.
Details of this separate procedure are set out in the SEND Code of Practice. Children with this school named in their EHC plan will be admitted.

 

FAIR ACCESS PROTOCOLS
The School is committed to taking its fair share of children who are vulnerable and/or hard to place, as set out in locally agreed protocols. Accordingly, outside the normal admission round the Governing Body is empowered to give absolute priority to a child where admission is requested under any local protocol that has been agreed by both the Diocese and the Governing Body for the current school year. The Governing Body has this power even when admitting the child would mean exceeding the published admission number.


IN-YEAR ADMISSIONS
Applications for In-Year admissions are made directly to the school. If a place is available and there is no waiting list then the
school will communicate the governors’ offer of a place to the family. If more applications are received than there are places
available then applications will be ranked by the governing body in accordance with the oversubscription criteria. If a place
cannot be offered at this time, then you may ask us for the reasons and you will be informed of your right of appeal. You will be offered the opportunity of being placed on a waiting list. This waiting list will be maintained by the Governing Body in the order of the oversubscription criteria and not in the order in which the applications are received. Names are removed from the list at the end of each academic year. When a place becomes available the governing body will re-rank the list so an offer can be made.


RIGHT OF APPEAL
If you are unsuccessful you may ask us for the reason for the refusal of a place. These reasons will be related to the
oversubscription criteria listed in the policy and you will have the right of appeal to an independent panel. You will have a
minimum of 20 school days from the date of offer of a school place in which to lodge an appeal. Should you wish to appeal
please contact the school as soon as possible for an appeal form on which you must list your reasons for making an appeal.

 

NOTES (these notes form part of the over-subscription criteria)

  •  ‘Looked after child’ has the same meaning as in section 22 of the Children Act 1989, and means any child in the care of

a local authority or provided with accommodation by them (e.g. children with foster parents).

  •  ‘Child Arrangement Order’. A child arrangement order is an order under the terms of the Children Act 1989 s. 8 which

defines it as an order settling the arrangements to be made as to the person with whom the child is to live with. Children

  • “looked after” immediately before the order is made qualify in this category.
  • ‘Special Guardianship’. A special guardianship order is an order under the terms of the Children Act 1989 s.14A which

defines it as an order appointing one or more individuals to be a child’s special guardian(s). A child “looked after”
immediately before the order is made qualifies in this category.

  • ‘Adopted’ means a child who has ceased to be looked after having been adopted and whose parents can give proof of

this status.

  •  ‘Catholic’ means a member of a Church in full communion with the See of Rome. This includes the Eastern Catholic

Churches. This will normally be evidenced by a certificate of baptism in a Catholic Church or a certificate of reception
into the full communion with the Catholic Church.

  •  ‘Certificate of Catholic Practice’ means a certificate issued by the family’s parish priest (or the priest in charge of the

church where the family attends Mass) in the form laid down by the Bishops’ Conference of England and Wales. It will
be issued if the priest is satisfied that at least one Catholic parent or carer (along with the child, if he or she is over
seven years old) have (except when it was impossible to do so) attended Mass on Sundays and holy days of obligation
for at least five years (or, in the case of the child, since the age of seven, if shorter). It will also be issued when the
practice has been continuous since being received into the Church if that occurred less than five years ago. It is
expected that most Certificates will be issued on the basis of attendance. A Certificate may also be issued by the priest
when attendance is interrupted by exceptional circumstances which excuse from the obligation to attend on that
occasion or occasions.

  • Further details of these circumstances can be found in the guidance issued to

priests http://rcdow.org.uk/education/governors/admissions/

  • Family includes the Catholic or Catholics who have legal responsibility for the child.
  •  ‘Regular’ Mass attendance is defined by the teaching of the Catholic Church as weekly attendance on a Sunday (or

Saturday evening) and holy days of obligation.

“Children of other Christian denominations” means: children who belong to other churches and ecclesial
communities which, acknowledging God’s revelation in Christ, confess the Lord Jesus Christ as God and Saviour
according to the Scriptures, and, in obedience to God’s will and in the power of the Holy Spirit commit themselves: to
seek a deepening of their communion with Christ and with one another in the Church, which is his body; and to fulfil their
mission to proclaim the Gospel by common witness and service in the world to the glory of the one God, Father, Son
and Holy Spirit. An ecclesial community which on principle has no credal statements in its tradition, is included if it
manifests faith in Christ as witnessed to in the Scriptures and is committed to working in the spirit of the above.

  • All members of Churches Together in England and of CYTÛN are deemed to be included in the above definition, as are

all other churches and ecclesial communities that are in membership of any local Churches Together Group (by
whatever title) on the above basis.

  • Definition of children of other faiths

Children of other faiths” means children who are members of a religious community that does not fall within the definition
of ‘other Christian denominations’ and which falls within the definition of a religion for the purposes of charity law. The
Charities Act 2011 defines religion to include:

  • A religion which involves belief in more than one God, and
  • A religion which does not involve belief in a God.

Case law has identified certain characteristics which describe the meaning of religion for the purposes of charity law,
which are characterised by a belief in a supreme being and an expression of belief in that supreme being through
worship.

  •  To demonstrate an exceptional social, medical or pastoral need of the child which can only be met at this school, the

governing body will require and must receive a written supporting statement as evidence from an appropriate
professional, such as a social worker, doctor or priest.

  • ‘Parent’ means the adult or adults with legal responsibility for the child.
  • ‘Sibling’ means brother or sister, adopted brother or sister, half brother or sister, step brother or sister. A sibling

relationship does not apply when the older child(ren) will leave before the younger one starts.

  •  ‘Home address’ is where the child is deemed to be resident at a particular address when he/she resides there for more

than 50% of the school week.

  • Distance will be measured in a straight line from the point set by Ordnance Survey from the front door of the child’s

home and in the case of flats from the front door of the flat within the building to the front gate at Botwell House Catholic
Primary School, using the shortest distance from the Local Authority’s computerised measuring system, with those living
closer to the school receiving the higher priority. Where two or more applicants live equidistant from the school the
place will be offered using random allocation i.e. lottery. This will take place in the presence of an independent witness.

ADMISSIONS POLICY CONSULTATION 2019 - 2020

When applying for a place at this school, Parents must complete the Common Application Form from the Local Authority where you live. 

 

Applicants wishing to claim priority will be required to provide a current “Certificate of Catholic Practice” which can be obtained from the priest in the parish in which the family normally worships.  The Certificate of Catholic Practice is also available on the Diocese of Westminster website at www.rcdow.org.uk 

(NB current Certificate of Catholic Practice means dated within one year of admission)

 

It is the parent’s duty to ensure that the Certificate of Catholic Practice is submitted to the school office in good time with our Supplementary Information Form and all other relevant paperwork required for the application.

APPEALS

If it has not been possible to offer your child a place at our school, you have the right, by law, to appeal to an independent appeal panel.

The deadline for submitting Reception appeals documentation is Tuesday 15th May 2018.  

In-Year Appeals can be submitted once in any academic year.

For further information please contact the school or go to http://www.hillingdon.gov.uk/article/21306/Admission-appeals


  • A: Botwell House Catholic Primary School,
  • Botwell Lane, Hayes, UB3 2AB
  • T: 02085732229
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